Bank Reconciliation

Bank Reconciliation closes the last gap in the revenue lifecycle: a deposit has landed in your bank, and something in Fours says it should have. This page matches the two, automatically where it is confident enough and through a human review queue where it is not.

Overview

Open Revenue → Bank Reconciliation, under Operations in the sidebar. The page has four summary cards above a transaction list with three tabs — All Transactions, Review Queue, and Unmatched. The workspace Channel filter does not narrow this page.

It reads the bank accounts you connected on the Bank Accounts tab of Revenue Settings. Until at least one account is linked there, there is nothing here to reconcile.

Approving, rejecting, and matching need revenue write access. In the Insulin Revenue app, Review Match and Match appear only if your role has it; the console shows them to every role and rejects the action for a role without it.

How a bank transaction gets matched

Matching runs in three tiers. Only the rule-based tier settles a transaction on its own; whatever the AI-assisted tier proposes waits for a person:

These are the values Fours applies; none of them can be changed in the console:

Summary cards

The cards cover every bank transaction you have imported, all time; the page’s filters and tabs do not change them.

All Transactions

The All Transactions tab lists every imported bank transaction with its date, amount, currency, bank account, description, match status, confidence, variance, and matched to.

Confidence is how sure the matcher is about the match it proposed, so a low-confidence match can be reviewed before it is accepted. Matched To names what it was matched against. When the matched record belongs to a payout, it shows that payout’s reference — or its disbursement ID — as a link that opens the same Disbursement detail as Cash & Disbursements, with the payout summary and linked invoices; a record paid out across several payouts links to the latest. Otherwise it shows the matched record’s ID.

Narrow the list with the bank account, currency, status, and time range filters, or search by amount or description.

Unmatched

The Unmatched tab is scoped to transactions with no match at all, and its label carries the count. It is deliberately separate from the Review Queue: a transaction with nothing proposed for it is a different problem from one with a proposal awaiting your decision. It has its own search, time range, and currency filters.

To match one yourself:

1. Select Match on the transaction’s row.
2. Choose the target type — Disbursement (the default) or Revenue record — and search for the record.
3. Select the record, then Confirm Match.

Fours compares the two amounts the same way it does for an approved match (see below): within 0.01 the transaction is matched; otherwise it is marked as a variance and a review opens in the Review Queue.

Review Queue

The Review Queue tab is scoped to the transactions still awaiting a decision, and its tab label carries that count. It is a table of each transaction’s Date, Description, Amount, Match Status, Confidence, Variance, and Why flagged, and each row offers Review Match, which opens the review dialog.

Why flagged says what sent the transaction to a person:

To work one transaction:

1. Open the Review Queue tab.
2. Select Review Match on the transaction you want to settle.
3. Review the suggested matches. Each suggestion was saved when the transaction was scored, and shows its confidence percentage and the reason it was suggested; the top one is preselected.
4. If none of them is right, choose a target type and search for the correct record yourself.
5. Add a comment explaining the decision.
6. Select Approve Match to bind the transaction to the selected candidate, or Reject Suggestion to decline the suggestions without binding anything.

Approve Match requires a selected candidate. Fours converts the candidate’s amount into the deposit’s currency — with the rate stored on the record where it has one, otherwise the exchange rate for the candidate’s own date (its payout, invoice, or settlement date) — and marks the match as a variance if the two differ by more than 0.01. For a Stripe payment, the amount compared is the net Stripe settled after its fee.

Reject Suggestion does not need a candidate. It closes the review: a transaction Fours had provisionally matched goes back to Unmatched, and the suggestions you rejected are not proposed again. A transaction flagged for a variance keeps its match.

What a transaction can be matched to

KPI calculation formulas

Counts are over every bank transaction your organization has imported — all time, leaving out pending, voided, and inactive ones — and no filter, tab, or channel on the page changes them. They are the same for every bank provider and channel. Amounts are converted to USD with Fours’ latest daily exchange-rate snapshot; if any currency present has no rate, the summary is not returned and the cards read 0.

Freshness

Bank reconciliation runs on its own schedule — every 15 minutes, for every organization with an active bank account — and does not wait for a channel sync. Provider upserts and the overlap window make repeated runs idempotent, so a transaction is never double-imported. See Revenue Settings for the accounts that feed it.